Purchase Order Generator

How to raise a purchase order

1. Enter your business as the buyer — name, ABN or tax ID, billing address and logo. These are remembered for every future PO.
2. Add the supplier you are ordering from, and the ship-to address if goods go somewhere other than your billing address.
3. Set the PO number, order date, the delivery date you need, payment terms and shipping method.
4. Add each item you are ordering with an item code, description, quantity and unit price. Add freight and any agreed discount.
5. Write your delivery instructions and terms, then click Download PDF and email the purchase order to your supplier.

Why use ZillaKit's purchase order generator?

A purchase order is the document that turns a verbal "can you send us twenty of those" into something both sides can rely on. It gives the order a unique number that flows through to the supplier's invoice and your accounts, it fixes the agreed price before the goods are shipped, and it states clearly where the goods must be delivered and by when. Without one, disputes come down to memory.

This generator produces the format suppliers expect: buyer and supplier blocks side by side, a separate ship-to address, PO number and dates in the header, an itemised table with codes and quantities, freight and tax broken out, and an authorised-by signature line so it is clear the order is approved. Everything is calculated as you type — the discount comes off the subtotal, freight is added on, and tax applies to the result, which is the sequence most accounting systems use.

It runs completely in your browser. Your supplier list, your prices and your buying volumes are never uploaded to a server. There is no account to create, no per-document charge, and your buyer details and tax settings are saved locally so raising the next PO takes under a minute. The PO number increments automatically after every download.

FAQ

What is a purchase order?

A purchase order (PO) is a document a buyer sends to a supplier to order goods or services at an agreed price. Once the supplier accepts it, it usually forms a binding contract. The supplier then quotes the PO number on their invoice so both sides can match the paperwork.

What should a purchase order include?

A unique PO number, the order date, buyer and supplier details, a ship-to address, an itemised list with quantities and agreed unit prices, freight, tax, the total, the required delivery date, and payment terms. This tool includes all of them.

What is the difference between a purchase order and an invoice?

The buyer raises the purchase order to request goods; the supplier raises the invoice to request payment for them. The PO comes first. If you are the one selling, use the invoice generator instead.

Does the PO number increase automatically?

Yes. After each PDF download the number is incremented, so PO-0001 becomes PO-0002. You can always type your own numbering scheme over the top.

Can I ship to a different address than my billing address?

Yes. The ship-to field is separate, which matters when goods go to a job site rather than an office. There is also a button to copy your billing address across when they are the same.

Is my supplier and pricing data uploaded?

No. Everything is processed in your browser and the PDF is created on your own device. Nothing about your suppliers, prices or order volumes is sent anywhere.