NDIS Invoice Generator

How to use the NDIS invoice generator

1. Fill in your details once: name or business name, ABN, contact details and the bank account you want paid into. They are stored in this browser for next time.
2. Add the participant's name and NDIS number, then choose whether the invoice goes to a plan manager, to a self managed participant, or is an agency managed record.
3. Add one line per shift. Search the support item box by name ("self care Saturday") or by number ("04_104"), set the date, the hours in 15 minute steps and the rate.
4. Check the totals and the GST setting. NDIS supports are usually GST free, so the invoice says "GST free supply" unless you turn GST on.
5. Read the preview, then choose Print or save as PDF. Your browser's print dialog can save it straight to PDF. Copy summary gives you a plain text version to paste into an email.

Why support workers use this instead of a blank invoice template

Plan managers reject invoices for boring, fixable reasons: no ABN, no participant NDIS number, no dates of support, and above all no support item number, or a support item number that does not match the support that was actually delivered. A generic invoice template does not know any of that, so every week you end up copying codes out of a spreadsheet and hoping the one you pasted is still current. This NDIS invoice generator ships with the support items independent support workers bill most often, personal care and self care across weekday daytime, evening, night, Saturday, Sunday and public holiday, community and social participation on the same shift ladder, house cleaning, house or yard maintenance, activity based transport, provider travel non labour costs, skill development, support coordination and psychosocial recovery coaching. Pick one and the item number, the official item name, the unit and the current price cap drop into the line for you.

Rates stay under your control. The cap is a starting number, not a rule the page enforces. Charge less than the cap if that is what your service agreement says, and if you type a rate above the cap you get a yellow warning rather than a locked field, because the cap depends on your region and the way you claim. Hours move in 15 minute steps so a two hour forty five minute shift is 2.75 and the maths is right the first time. Travel is handled the way the pricing arrangements handle it, with labour travel time claimed against the same item number as the support delivered and vehicle costs on their own line.

Everything runs in your browser. Your ABN, your BSB and account number, the participants you support and the amounts you charge are never uploaded, because there is nowhere for them to go. Saved invoices and your provider details live in this browser's local storage only, and "Clear saved data" wipes them. No signup, no subscription, no per invoice fee.

About the support item numbers in this tool

The built in list is a starter catalogue of commonly billed items, not the full NDIS Support Catalogue, which runs to hundreds of items. Item numbers and caps were last reviewed in August 2026 against the 2026 to 2027 pricing schedule that took effect on 1 July 2026, and the figures shown are national price limits for standard areas. Remote and very remote limits are higher, some items are quotable, and prices change at least once a year. Any item number can be typed by hand if the support you delivered is not in the list. Before you send a batch of invoices, check the current numbers against the official NDIS Pricing Arrangements and Price Limits.

FAQ

Is this an official NDIS or NDIA tool?

No. ZillaKit is an independent website and this page is not affiliated with, endorsed by or connected to the NDIS, the NDIA or any plan management company. It formats an invoice for you. It does not submit a claim and it cannot confirm that a support is funded in a participant's plan.

Do I have to charge GST on NDIS supports?

Usually not. Most disability supports delivered to a participant with an NDIS plan are GST free, which is why this generator defaults to GST free and prints the note "GST free supply". If your supply is taxable and you are registered for GST, switch GST on and the document becomes a tax invoice with a 10% GST line. If you are unsure, ask your accountant or check the ATO guidance.

Are the price caps in the tool current?

They were reviewed in August 2026 against the pricing schedule effective 1 July 2026, and they are the national standard area limits. Prices are updated by the NDIA at least once a year and can differ by region, so always confirm against the current NDIS Pricing Arrangements and Price Limits before invoicing. Where a cap could not be confirmed, the tool shows "check the current price guide" rather than a number.

What happens if I charge more than the cap?

Nothing is blocked. You get a yellow warning on that line saying the rate is above the current cap for the item, and you can carry on. Caps vary by region and claim type, so the warning is a prompt to double check, not a hard limit.

How do I invoice a plan manager?

Choose "Plan managed" and add the plan manager's company and invoices email. The invoice is addressed to the plan manager, while the participant's name and NDIS number still appear on the document, which is exactly what plan managers ask for. Then email the PDF to the invoices address.

Can I claim travel and kilometres?

Yes. Travel time is claimed against the same support item number as the support you delivered, so add a second line with the same item and describe it as provider travel time. Vehicle running costs go on an activity based transport or provider travel non labour line, both of which are in the built in list.

Where are my bank details and participant details stored?

In your browser's local storage on this device, and nowhere else. Nothing is sent to a server at any point, and "Clear saved data" removes the lot, which is worth doing on a shared computer.

Can I reuse last week's invoice?

Yes. Save an invoice, then use "Duplicate as new" to reload the same lines with a fresh invoice number and today's date, ready for you to change the shift dates.